Job Description


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Purchasing Assistant

  • Ref: 291136
  • Type: Option-to-Hire
  • Location: Parsippany, NJ
  • Industry: Distribution
  • Job Level: Entry Level
  • Pay: Negotiable

Opportunity Description

We are currently seeking a Purchasing Assistant for an opportunity in Parsippany, NJ.

Job Duties

  • Purchasing / Inventory / Accounts Payable Functions
  • Enter / edit purchase orders in AS400 computer system.
  • Email purchase orders to domestic and overseas suppliers.
  • Follow up for supplier acknowledgment and supplier shipping schedules.
  • Communicate with suppliers regarding open orders and shipping schedules.
  • Work with various Excel documents to keep track of supplier schedules and shipments.
  • Communicate with freight forwarder regarding all shipping documents and import/delivery schedules.
  • Enter inventory transactions (e.g. Receiving, Issue Out, Scrap, etc.).
  • Enter new items into inventory system.
  • Enter supplier invoices in to Accounts Payable.
  • Track advance payments made to overseas suppliers.
  • Run various reports from the AS400 computer system.
  • Customer Service Functions
  • Enter / edit various customer orders into AS400 computer system.
  • Enter customer invoices into Accounts Receivable.
  • Sort incoming mail and place in employee mail folders.
  • Stamp outgoing mail.
  • Assist with answering incoming phone calls. Take messages, transfer to service extension, etc.
  • General copying and filing responsibilities.
  • Occasionally assist other departments with various tasks


  • Minimum two year college degree

Experience & Skills Required

  • Minimum of 2-4 years prior work experience in an office environment
  • Experience in Purchasing, Customer Service, and/or Accounts Payable/Receivable.
  • Proficient in Microsoft Office applications including but not limited to Outlook and Excel
  • Able to effectively and efficiently multitask
  • Excellent communication skills and command of the English language
  • Prior experience in Supplier Management and/or Import a plus
  • Prior experience with AS400 computer system a plus
  • Ability to communicate in Chinese a plus