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Event Administrator-Non Profit

  • Ref: 291821
  • Type: Direct Hire
  • Location: West Palm Bch, FL
  • Industry: Non-Profit
  • Job Level: Experienced Non-Manager
  • Pay: $60,000 - 65,000

Opportunity Description

HumanEdge has partnered with a busy, growing non-profit organization  in the West Palm Beach, FL area to hire an Event Administrator to assist  in managing membership events for donors and annual events! 

 

This is a direct hire opportunity reporting to the Director, Fundraising and Special Events in the Planning and Development Department. The Events Administrator will support the special events department as a whole and will participate in the department’s other events including major fundraising galas as well as additional events per year.

 

 

Job Duties

PRIMARY RESPONSIBILITIES:

  • Book event venues and book entertainment and/or secure performance tickets. 
  • Write text, communicate design direction, and assist in the editing and review process of all event materials including but not limited to: event fact sheets, reply forms, solicitation letters, save-the-dates, invitations, events journals, or programs.
  • Manage event mailings and coordinate and track follow-up to confirm support.
  • Facilitate data entry of event responses and track event income. 
  • Compile and maintain guest lists for all prep meetings and actual events. 
  • Develop and maintain event budgets and prepare financial reports. 
  • Secure bills from all outside vendors for review and payment.
  • Coordinate production meetings with caterers, event designers and venue contacts
  • Manage contracts with venues, vendors, and artists.
  • With guidance, work with caterers and florists to plan menus and event design concepts.
  • Provide on-site management of events ( including managing volunteers).
  • Working with the Senior Director to coordinate table assignments and venue seating. 
  • Assist with grant writing, research and grant requests.
  • Provide additional support to the special events team and Planning and Development team as needed.
  • Coordinate and manage newsletters.
  • Maintain and update website and social media.
  • Provide general Administrative support and projects as needed. 

 

Experience & Skills Required

QUALIFICATIONS: 

  • 3+ years of events experience at a nonprofit or cultural institution, with a focus on fundraising and development. 
  • Excellent computer skills including Word, Excel and PowerPoint; database experience and comfort working with various systems.
  • Strong organizational skills and attention to detail, with strong prioritization instincts. 
  • Superb interpersonal skills and commitment to donor experience.
  • Excellent written and verbal skills. 
  • Ability to multi-task and juggle many projects simultaneously and work effectively under pressure. 
  • Excellent flexibility and collaborative nature
  • Strong results orientation and an ability to take initiative.
  • Must be able to work evening events approximately plus weekends when needed.
  • Bachelor’s degree or equivalent combination of education and experience.

Other Information

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