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Accounts Payable Analyst

  • Ref: 297102
  • Type: Contract
  • Location: Totowa, NJ
  • Industry: Luxury Goods
  • Job Level: Experienced Non-Manager
  • Pay: Negotiable

Opportunity Description

Your Role: The Accounts Payable Analyst will work with the Logistics, Marketing, Sales, HR, Treasury and Accounting Departments to process payments for most vendors, analyze and control T&E expenses, improve working capital through the payment cycle, analyze general expenses and identify cost-saving initiatives, support the forecast and budget process with respect to general expenses, maintain solid policy compliance and internal controls and establish good business relationships with suppliers.   

Job Duties

  • Maintaining supplier files and records, create new suppliers, delete old vendors and maintain supplier master file current and updated
  • Coordinating the accounts payable process to ensure accurate, efficient and timely recording of invoices and its payment. This includes:
  • Process invoices daily
  • Confirm proper approval of invoices by the existence of Purchase Orders (POs) prior to incurring the expense
  • Record journal entries or accrue expenses in appropriate accounts, cost centers, projects and departments as needed
  • File invoices, POs and maintain complete and accurate supporting files and documentation  
  • Prepare payment batches according to payment cycles
  • Reply accounts payable inquiries regarding invoices and payments and serve as the  focal point for initiating and receiving vendor calls
  • Communicate with vendors, suppliers and employees to create a professional working relationship and establish and maintain a strong business reputation with vendors
  • Review and reconcile vendor statements, research and correct discrepancies
  • Provide recommendations concerning improvements in AP policies, processes and procedures
  • Upload T&E expenses from Concur
  • Record and upload credit card expenses for several departments
  • Prepare and analyze the AP aging reports 
  • Assist in reconciling bank accounts – payments and charges
  • Administering the Travel Concur system and analyzing T&E expenses by:
  • Ensuring all expenses have been approved and are in compliance with Travel policy and highlighting exceptions to policy
  • Verifying and processing reports for payment by payment manager
  • Correcting and assisting employees in expense report issues
  • Assisting in educating Sales force regarding Concur utilization and controlling expenses
  • Maintaining user master files and creating new users as needed
  • Running expense reports and creating monthly databases and pivot tables for analysis by cost center, individual, type of expense, etc. and analyze expenses versus budget and prior year.
  • Analyzing budget overruns, excessive expenses, cost trends and saving opportunities

 

 

Education

Bachelor's Degree required – major in Finance or Accounting preferred 

Experience & Skills Required

  • A minimum of 3 years’ experience in accounts payable and at least 1 year of experience as an analyst preferable.
  • Extensive knowledge of MS Office, including advance Excel user and experience in common ERP systems.
  • Strong analytical skills 
  • Ability to identify, research and resolve problems and identify sustainable solutions
  • Ability to build and maintain effective customer/supplier relationships 
  • Ability to manage through multiple systems and competing priorities. 
  • Ability to collaborate & negotiate with multiple stakeholders in order to resolve issues
  • Ability to implement strict controls and high ethical standards

Other Information

INDNJ #ZR3