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Procurement Agent

  • Ref: 297299
  • Type: Long Term Contract
  • Location: New York, NY
  • Industry: Legal Services
  • Job Level: Experienced Non-Manager
  • Pay: $BOE

Opportunity Description

Our client, a city agency has an immediate opening for a Procurement Agent/Buyer.

Job Duties

  • Formulating, developing and preparing all documentation applicable to solicitations, contract and purchase order actions 
  • Managing the procurement process including bid contract formation, preparing and processing of all procurement documents and applicable and solicitations
  • Responsible for all aspects of invoice processing – obtain complete and accurate invoices in a timely manner, verify prices are in compliance with contract, obtain proper approvals, log information in internal database, and submit to Fiscal Department for vouchering. 
  • Ensuring work is in accordance with governmental rules and regulations; conferring with and advising project managers to ensure contract compliance and conformance to applicable laws
  • Ensuring contractual documentation as well as subcontractor(s) input are in compliance with all applicable requirements
  • Attending and serving as contract and subcontract representative at program and project meetings, as required
  • Reviewing all purchase order requisitions for compliance with procurement policy board rules, procedures and internal and external directives
  • Organizing and processing workflow for effective and efficient compliance

Education

  • Bachelor’s degree required

Experience & Skills Required

  • Knowledge of New York City's Procurement Policy Board Rules, local laws and policies impacting procurements. 
  • Experience working with government procurement.
  • Experience negotiating contracts with suppliers and/or subcontractors preferred.
  • Excellent written and verbal interpersonal, organizational, and communication skills required.
  • Must be able to perform under pressure in a fast-paced environment; able to multi-task and meet deadlines.
  • Must be extremely detail-oriented, self-motivated, highly-organized, resourceful, and reliable.
  • Proficient in Microsoft Word and Excel. 
  • Ability to update and edit existing databases.
  • Ability to follow directions and apply proper policies, procedures and guidelines.
  • Strong attention to detail and high concern for data accuracy.
  • Two (2) years of previous buying or procurement experience.
  • Experience with Financial Management System (FMS) is preferred.

Other Information

INDNYC #ZR3