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Executive Administrative Assistant

  • Ref: 301347
  • Type: Contract
  • Location: Valhalla, NY
  • Industry: Hospitals
  • Job Level: Experienced Non-Manager
  • Pay: $22.00 - $24.00/hr

Opportunity Description

Experienced Executive Administrative Assistant needed to support a team in a fast paced department at one of the top medical facilities in the area. The Executive Assistant is responsible to perform a variety of administrative tasks that directly support the leadership team.

Job Duties

  • Coordinate and/or arrange meetings, conference calls, travel schedule and schedule interviews.
  • Manage calendars with daily scheduling interaction to create a manageable day.
  • Maintain executive team contacts and keep contacts up to date 
  • Manage communication and correspondence as well as greeting visitors and maintaining office supplies for the department.
  • Prepare meeting notices and track attendance 
  • Prepare PowerPoint presentations, word documents, mail merge and excel spreadsheets as requested. 
  • Facilitate ordering of team brochures, business cards and other supplies.
  • Manage and distribute information within the office which includes clerical tasks, answering phones, taking memos, maintaining files and maintaining calendars/meetings.
  • Maintain time and attendance for Staff 

 

Education

Bachelor’s degree preferred, or equivalent work experience, required.

Experience & Skills Required

  • Experience: Minimum of 2-4 years of administrative experience in a healthcare setting and 2 years supporting multiple Sr. Level Executives.
  • Excellent organizational, written and communication skills, required.
  • Must be Proficient in MS Word, MS Excel, MS PowerPoint  and MS Outlook. 
  • Creative and persistent problem solver. 
  • Ability to interact and communicate with individuals at all levels of the organization (internal and external). 
  • Ability to multi -task and prioritize workload in a fast-pace environment.