Job Description


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Payroll Administrator

  • Ref: 305734
  • Type: Option-to-Hire
  • Location: Passaic, NJ
  • Industry: Food Wholesale Distributors
  • Job Level: Experienced Non-Manager
  • Pay: Negotiable

Opportunity Description

  • This role is to support HR, Payroll and Admin responsibilities for 85 employees in this location by processing payroll, enrolling benefits, recruiting, employee relations, and reconciling invoices (benefits & union) and other operational process with the office. 
  • This position will report to the Human Resources Director and the Site President.
  • The ideal candidate has experience with HR, office admin procedures and can juggle various administrative tasks in a timely manner

Company Information

Meat Distributor

Job Duties

  • Prepare and submit weekly payroll for Union & Non-Union, process garnishments and third-party party sick payments, handle all payroll changes.
  • Responsible for entering all new hires and terminations
  • Maintain progression increases for all new Union employees
  • Work with IT to set up new hires including completing new user request forms
  • Handles all workers’ compensation claims
  • Administrates the location benefits; enrollment for new hires, life changing events, maintaining payroll deductions and point of contact for open enrollment
  • Able to create/maintain reports - month-end, union headcount, census, and ad-hoc
  • Administer Cobra coverage ensure that all eligible persons (employees, terminated employees and eligible dependents) receive notification; accept payments and enroll participants
  • Reconcile and pay monthly ADP, Health, Dental and Union invoices.
  • Track and replace office supplies as necessary to avoid interruption in standard front office procedures
  • Maintains all company leases and contacts.
  • Review and submit invoices (maintenance, travel, and expense) to accounts payable for payment.
  • Supports Accounts Payable when needed with invoicing
  • Perform other duties as assigned


Associate degree (B.A.) preferred but not required

Experience & Skills Required

  • 3 -5 years of payroll/accounting experience
  • Experience and proficient with ADP Payroll Software (Workforce Now)
  • Strong hands-on computer skills; Microsoft Office (Excel, Word, and Outlook)
  • Effective organizational skills, able to multi- task and work with minimal supervision
  • Excellent verbal and written communication skills.
  • Bilingual in Spanish & English preferred, but not required
  • Ability to interact will with diverse set of people; team player
  • Good judgement with the ability to make timely and sound decisions
  • Demonstrates discretion

Other Information