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Accounts Payable Specialist

  • Ref: 306204
  • Type: Option-to-Hire
  • Location: Kenilworth, NJ
  • Industry: Beverage Distribution
  • Job Level: Experienced Non-Manager
  • Pay: Negotiable

Opportunity Description

Reporting directly to the Accounting Supervisor, the Accounts Payable Specialist role involves providing financial, administrative, and clerical support to the organization. Their role is to complete payments and control expenses by receiving payments, processing, verifying and reconciling invoices. 

Company Information

Beverage Distribution

Job Duties

  • Process all vendor invoices from receipt to payment including but not limited to account coding, routing for proper approval, posting into Great Plains and processing check payment. 
  • Responsible for ensuring the approved purchase order, BOL, and invoice reconcile. 
  • Verify and post the daily bank activity (i.e. – EFTs). 
  • Prints and obtains signatures on all account’s payable checks. 
  • Review Accounts Payable aging and resolve open items.  

Education

Bachelor's degree preferred

Experience & Skills Required

  • Bachelor’s degree preferred or related field and/or equivalent experience. 
  • Proficient in Microsoft Office applications (Excel, Word, Outlook, etc.) 
  • Proficient in internal industry software (i.e., EoStar, Credit Compliance, Great Plains, KwikTag – electronic AP routing software) 
  • Ability to analyze expenditures 
  • Demonstrates ability to manage and pre-plan workload meeting all monthly deadlines 
  • Strong understanding of PBC policies and procedures 
  • Demonstrates strong customer service skills 
  • Demonstrates strong interpersonal relationship skills 
  • Strong written communication skills 
  • Demonstrates the ability to analyze and cross check invoices for payment for proof of delivery and acceptance 
  • Demonstrates the ability to analyze banking activity to verify accuracy 
  • Demonstrates the ability to reconcile purchase orders with actual received goods Working Condition