Job Duties
- Process and close semi-monthly payrolls and special payroll runs in a time-sensitive environment.
- Audit payroll and 401k reports prior to transmittal.
- Maintain payroll and 401k information by collecting, calculating, and entering data.
- Update employee profiles – e.g., new hires, rate increases, tax withholding changes, payroll deductions, direct deposits, departures, etc.
- Process wage withholding and garnishment orders.
- Maintain files/records.
- Resolve discrepancies by collecting and analyzing information.
- Participate in audits (internal, benefits, workers’ compensation, etc.).
- Prepare information for G/L entries.
- Tax notice research.
- Respond to outside inquiries from state agencies requiring compensation-related information.
- Prepare custom reports.
- Work with Human Resources to automate system including benefit accruals and overtime reporting.
- Participate in Employer Shared Reporting (ESR) tax reporting requirements as stipulated by Affordable Care Act and IRS. Includes spreadsheet maintenance, review, troubleshooting, quarterly reports.
- Work with payroll vendor departments (tax, unemployment, etc.) and with 401k service provider.
- Other projects and tasks as assigned.
Experience & Skills Required
- Payroll training –payroll certification required; Certified Payroll Professional (CPP) designation a plus.
- A minimum of 5 -7 years of accounting and/or payroll experience.
- Experience with automated payroll system, preferably Paychex Flex.
- Expertise with Excel/Office.
- Familiarity with multi-state payroll.
- Experience with wage withholding orders and garnishments.
- High level of accuracy with data entry, thoroughness, and attention to detail is critical.
- Maintains employee confidence and protects payroll operations by keeping information confidential.
- Strong communication skills, provides information by answering questions and requests.
- Ability to work independently and as a member of a cross-functional team.