Job Description


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Payroll Specialist

  • Ref: 308630
  • Type: Temporary
  • Location: Morristown, NJ
  • Industry: Legal Services
  • Job Level: Experienced Non-Manager
  • Pay: Negotiable

Opportunity Description

Process Law Firm payroll for >200 FTEs in multiple states and payrolls.

Company Information

Legal Services

Job Duties

  • Process and close semi-monthly payrolls and special payroll runs in a time-sensitive environment.
  • Audit payroll and 401k reports prior to transmittal.
  • Maintain payroll and 401k information by collecting, calculating, and entering data.
  • Update employee profiles – e.g., new hires, rate increases, tax withholding changes, payroll deductions, direct deposits, departures, etc.
  • Process wage withholding and garnishment orders.
  • Maintain files/records.
  • Resolve discrepancies by collecting and analyzing information.
  • Participate in audits (internal, benefits, workers’ compensation, etc.).
  • Prepare information for G/L entries.
  • Tax notice research. 
  • Respond to outside inquiries from state agencies requiring compensation-related information.
  • Prepare custom reports.
  • Work with Human Resources to automate system including benefit accruals and overtime reporting.
  • Participate in Employer Shared Reporting (ESR) tax reporting requirements as stipulated by Affordable Care Act and IRS.  Includes spreadsheet maintenance, review, troubleshooting, quarterly reports.  
  • Work with payroll vendor departments (tax, unemployment, etc.) and with 401k service provider.
  • Other projects and tasks as assigned.


A Bachelor’s Degree in Accounting or commensurate experience.

Experience & Skills Required

  • Payroll training –payroll certification required; Certified Payroll Professional (CPP) designation a plus.
  • A minimum of 5 -7 years of accounting and/or payroll experience.
  • Experience with automated payroll system, preferably Paychex Flex.
  • Expertise with Excel/Office.
  • Familiarity with multi-state payroll.
  • Experience with wage withholding orders and garnishments.
  • High level of accuracy with data entry, thoroughness, and attention to detail is critical.
  • Maintains employee confidence and protects payroll operations by keeping information confidential.
  • Strong communication skills, provides information by answering questions and requests.
  • Ability to work independently and as a member of a cross-functional team.