Job Description


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Medical Records Clerk

  • Ref: 309213
  • Type: Long Term Contract
  • Location: Wilmington, DE
  • Industry: Medical Facility
  • Job Level: Experienced Non-Manager
  • Pay: $17 - $19

Opportunity Description

Growing Wilmington based Medical Facility is in need of a Medical Records Clerk for their busy team.

This is a long-term contract opportunity working with a fantastic team, Monday-Friday 5AM to 1:30PM 

Qualified applicants must have previous medical records experience and a great attention to detail. 

Job Duties

Responsible for preparation and indexing patient records/reports to support the timely availability of an accurate, efficient EHR system.

Retrieves records and ancillary reports from the patient care units.

Prepares medical record documents according to department policy and verifies correct patient identification on each document.

Scans medical record documents using low speed scanners and performs limited quality control monitors on imaged documents.

Maintains the medical record batches in a neat and orderly manner.

Bundles, packs, and accounts for discharged patients medical records for transport according to department policy.

Maintains patient records in an electronic format by moving, copying, and deleting under the direction and/or supervision of the Document Imaging Supervisor.

Performs quality control review on imported record images and verifies accurate indexing of medical record documents.

Prepares accuracy reports of quality control review monitors on imaged documents.

Responsible for indexing documents scanned to the work queue daily to support patient care in the ambulatory practices.

Validates each scanned document to ensure it contains patient name and date of birth and reports are complete prior to indexing.

Accurately select office visit encounters to index scanned documents and creates documentation only encounters in the patient registration system prior to indexing 

when necessary.


Adheres to guidelines for indexing scanned documents to established document types. Performs limited quality control monitors on imaged documents.


Consults with HIMS management staff with questions about document types and identifies new documents that require new document types to be created for indexing.


Informs HIMS management staff about issues or concerns that impact timely indexing of documents.


Places scanned documents on hold when necessary to resolve issues with incomplete reports, patient identification or document type location.


Submits MPI merge webform to report potential medical record merges and inaccurate patient demographics.


Prepares accuracy reports of quality control review monitors on imaged documents.


Works among the Document Imaging Staff to aid in the timely processing of records.




High School Diploma 

Experience & Skills Required

Medical Records experience- min 6 months 

Other Information