Job Description

Opportunity Description

Manage the daily activities of the drug and alcohol previous employer release of information form per 49 CFR Part 40.25. Support the administrative functions of the Drug and Alcohol Program, to ensure compliance with state and federal regulations.

Company Information

Rail Infrastructure Management Services

Job Duties

• Manage the daily activities of the Drug & Alcohol previous employer release of information form per 49 CFR Part 40.25 to ensure compliance with state and federal regulations. Responsible to gather all necessary information and wet signature in the previous employer release of information form from all final applicants to safety-sensitive positions. 
• Meet with final applicants to assist with the completion of the release form.
• Carefully review the release of information form for errors, wet signature, and incomplete information.
• Obtain the information requested in the release of information form from the final applicant’s previous employer by sending the form via email or certified mail, before the employee first perform safety-sensitive functions. If this is not feasible, obtain and review the information within 30 days from the date on which the final applicant signed the form. 
• Follow up with the final applicant’s previous employer within 15 days of sending the form. Document and keep hard copy and electronic records of the date the form was sent to the previous employer and all necessary attempts to obtain the information with such employer.  
• Receive and review the form completed by the previous employer.  If you obtain information that the employee has violated a DOT agency drug and alcohol regulation, contact the Designated Employee Representative (DER) immediately. 
• Coordinate with Candidate Experience unit and Company Medical internal and external candidates applying to safety sensitive position in compliance with state and federal regulations. Maintain records and database of drug and alcohol background checks.
• Prepare audit documentation packages for previous employer release of information forms as it relates to D&A audit.  
• Prepare monthly reports of all drug and alcohol release forms collected by FRA/FTA YES or NO to ensure all new hires have been accounted for. 
• Prepare monthly reports of all drug and alcohol and testing status for each federal agency. Confers with the DER to ensure compliance. Maintain the D & A file room and D & A files and record keeping in compliance with Company record management policies, Company’s Drug & Alcohol-Free Workplace policies and all federal regulations.
• Maintain the D & A file room previous employer inactive-cabinet and D & A files and record keeping in compliance with Company  record management policies, Company’s Drug & Alcohol-Free Workplace policies and all federal regulations.
• Review D&A previous employer verification files and documentation regularly to ensure that files are complete, secure and maintained in accordance with federal regulations. 
• Coordinate periodic mock audits for FRA and FTA compliance. Responsible for managing audit preparation and&

Education

High School Diploma or equivalent

Experience & Skills Required

• High School Diploma or equivalent, and five (5) years of administration experience. Federal regulations and compliance work experience desired.   
• Proficiency in data analysis and record management procedures.  Must be experienced in EXCEL. Must be proficient in MS Office, meticulous in handling data and records and detail oriented in the development, organizing, implementation and administration of the program.