Job Duties
- Ensure all maintenance costs are captured properly in CMMS including, labor, parts, and vendor invoices.
- Participate in CMMS modifications and conversions.
- Onboarding of new equipment and vehicle specifications into CMMS system. Retirement of assets upon sale in CMMS to maintain an accurate inventory.
- Ensure that approval & backup documentation for all asset purchases, disposals, and leases are completed and filed properly. Coordination with accounting department on Fixed Asset additions & deletions.
- Responsible for completing Fleet accounting tasks for month end close, including job & equipment costing.
- Filing all IFTA, HUT, and DOT monthly, quarterly, and yearly returns as required.
- Coordinating with Fleet Administrator on the status of NY HUT decals, IFTA renewal, UCR filing, etc.
- Analyze, develop, and maintain current internal rental rates for vehicles and equipment.
- Provide reports required to analyze assets utilization and lifecycle costs.
- Work with leadership to develop Key Performance Indicators (KPI) report(s) utilizing CMMS data.
- Define and produce standard maintenance reports on a weekly, monthly, and as needed basis.
- Assist the planners, schedulers, and any other personnel in the Fleet Maintenance Department in supporting them in the completion of their work activities.
- Performs other functions as requested by the Fleet Manager.
- Review all vendor invoices associated with Fleet Maintenance and submits them to Fleet Manager for approval.
Experience & Skills Required
- Administrative experience in maintenance transportation construction or combination of experience and education
- Knowledge of office procedures and basic accounting procedures; data input
- Maintain confidentiality of records and correspondence
- Strong computer skills – Strong Excel, Proficient in MS office & understanding of complex data systems