Opportunity Description
Under direct supervision of the Payroll Manager or other supervisory official, does routine clerical work involved in and relating to the review, verification, and preparation of payroll or payroll and personnel records; does other related duties as required
Job Duties
- Reviews and checks payroll and personnel records, statements, documents, certificates, time and attendance records.
- Prepares regular, supplemental, and overtime payrolls, adds or deletes employees as required, makes other appropriate changes including union deductions, taxes, pension, and so forth. Computes overtime, emergency rates, and leaves of absence requiring application of relevant rules and regulations concerning salary increments, bonuses, and authorized deductions.
- Computes the less difficult pay changes where the arithmetic computations and examination of basic authorization documents on which the changes are well covered by established rules, regulations, and instructions.
- Performs varied clerical tasks involved in preparing payrolls of a simple, routine, and repetitive nature.
- Records, checks, calculates, and summarizes working time of employees.
- Prepares reports of absences and vacations.
- Refers errors and irregularities to superiors.
- Receives routine information in person and over the telephone.
- Maintains records and files where selection and classifications of data does not require difficult decisions and where procedures are routinized.
- Prepares and processes personnel and/or payroll forms with responsibility for ensuring that all pertinent information has been included and is accurate.
- Ensures that all applicable rules, regulations, and procedures are adhered to.
- Works with and advises department employees as required.
- Assists employees in completing and processing forms and applications relating to retirement, insurance, payroll deductions, and record changes.
- Assists in the maintenance and ensuring the confidentiality of records and files.
- Keeps abreast of changes in rules and regulations.
- Maintains confidential records and files.
Experience & Skills Required
- ADP experience is required. Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.
- This is an entry level position and as such does not have any formal education or experience requirements.
- Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.